Software Features


Software Features

Property Data

Research properties and their owners, compile lists, and more.

MLS Comps

A multiple-listing service comparable tool.


List your properties with Propelio Realty for incredible savings.

Short Sales

If you have an underwater property, our experts can help.

For Education


Interesting and valuable articles from Propelio and the industry.


Real Estate education platform led by a team of professionals.

Propelio TV

A channel that gives daily updated archive of our live video.

Discover Propelio

About Us

Get to know Propelio better – explore our story and mission.

Map Coverage and Brokers

Shows MLS coverage and broker transactions in your state.

Referral Program

Share Propelio with friends and family to earn exciting rewards

Template is not defined.
Play Video

How to Set and Manage Real Estate Expectations Like a Pro

Managing expectations in real estate can be tricky but crucial for successful deals. Not knowing what to expect can throw both buyer and seller off balance. Here’s an in-depth look at effective ways to set expectations, handle inspections, and close deals efficiently, ensuring both parties are on the same page from start to finish.

Setting the Right Expectations

In real estate, especially when dealing with properties for purchase, the expectation game is vital. Ask your client straightforward questions to set the tone. For instance, “If I can meet your expectations, would you do business with me today?” If the answer is yes, you’re already halfway there.

Inspections: Before or After Contract?

Ninety percent of the time, inspections are conducted before everyone signs the contract. This step is vital to establish trust and show that you’re serious. Paying for an inspection out of your pocket sends a strong message to the buyer that it’s not just casual interest. It shows you have some skin in the game.

Handling Inspections

Setting inspections before the contract offers multiple benefits:

  • It provides a third-party unbiased view of the property.
  • This comes with a detailed report, complete with pictures and a 1-10 scale rating, akin to a desktop appraisal.
  • Within 12 to 24 hours, you can call the client back with a definitive answer grounded in the inspection report.

If the seller understands this upfront, it smoothens the negotiation and purchasing process. They’ll feel more comfortable knowing you’re committed right after you’ve invested in the inspection.

The Pre-Approval Snapshot

When you have a verbal commitment from the seller, it’s a golden time to strike. Use that conversation to get essential details:

  • Number of bedrooms and bathrooms.
  • Square footage.
  • Overall condition.
  • Ask, “If you got cash today, what’s the absolute lowest you’d accept for the property?”

Pinning down these details helps you decide if it’s worth pursuing. If the seller’s lowest acceptable price fits within your budget, you’re more likely to secure the deal. To pre-close the deal, say something like, “If I can meet your expectations, do we have a deal?” It sets the stage for a smoother transaction.

Core Inspection Questions

To dive deeper, use specific questions that go beyond the basic property details. For instance, asking, “If I gave you a $5,000 Home Depot card, what’s the first thing you’d use it on?” can reveal much about necessary repairs or improvements that need addressing. Another useful pivot is, “If I gave you $50,000 for a rehab effort, what would you fix up first?”

Put the emotional aspect aside. Refer to the property as a “house” instead of a “home” to disassociate the seller’s attachment. It becomes a structure up for sale rather than something with emotional value.

Creating Urgency and Understanding Motivations

A cold, detached approach to deadlines can simplify negotiations and ensure timely transactions. Asking questions like, “How bad do you need to sell this house?” and focusing on pragmatic aspects can streamline the process. Once the seller understands that immediate needs may come with less payoff, urgency often ups the perceived value of selling quickly.

Navigating Objections and Closing Efficiently

If post-inspection numbers don’t align with initial expectations, be straightforward but empathetic. Use each conversation to restate commitment and demonstrate understanding of their needs while firmly stating your offer.

When a significant inspection issue compromises your initial offer, pivot to alternative aspects like timeline flexibility. Ask the seller questions about their timeline to subtly guide them to focus on when they can move rather than what the offer is. This psychological approach can often lead to smoother negotiations.

When rolling out the final offer, restate the shared understanding: “Given that the bathroom needs more work, here’s my best offer – $65,000. Knowing this, how much time do you need to move out your belongings?��� This avoids direct contention over numbers and redirects to logistics, sidestepping potential hostility.

Streamlining Communication Channels

Once the deal appears sealed, shift your focus to communication. Introduce a secondary point of contact, like an assistant or a coordinator, to handle further questions. This keeps the professional distance and reiterates the serious intent behind the deal structure.


Mastering the art of setting and managing expectations in real estate can make a significant difference in closing deals successfully. By establishing clear expectations, prioritizing pre-contract inspections, and addressing both practical and emotional aspects of property transactions, you can ensure smoother negotiations and satisfied clients.

Remember, effective communication and a strategic approach to inspections and offers are key to navigating the complexities of real estate transactions like a pro. With these strategies, you can build trust, demonstrate commitment, and ultimately achieve successful outcomes for both buyers and sellers.

show less

Leave a Reply

Your email address will not be published. Required fields are marked *

Recent Episodes

Play Video
78 minutes

Good morning, everyone! I’m Ron, and today, along with Daniel from Propelio, we’re...

Play Video
10 minutes

Exploring owner financing in real estate opens up a unique pathway to property...

Play Video
16 minutes

Max Maxwell has become a name to reckon with in the real estate...

Play Video
32 minutes

Getting into real estate can be daunting, especially when trying to secure private...

Play Video
47 minutes

Hey real estate enthusiasts! Today, I’m excited to share some invaluable insights from...

Play Video
33 minutes

Hey everyone, Grant Kemp here from Creative Cash Flow. Today, I want to...

Play Video
44 minutes

Good morning, investors! Today, we’re diving into one of the most crucial skills...

Play Video
43 minutes

Good morning, everyone! Welcome back to episode 5 of “Grant Teaches You Something.”...

Play Video
9 minutes

Hey there! Today, I’m excited to give you a quick rundown of how...

Play Video
10 minutes

Today, we’re diving into the basics of owner financing, one of my favorite...

Propelio TV

Do you love learning from your favorite hosts? Subscribe and we will notify you when we release new shows.